Privacy Policy
1. Overview
This Privacy Policy describes how Katie Wee (“we,” “us,” or “our”) collects, uses, stores, and protects personal information you provide when applying for or expressing interest in Happy Camp Italy 2026 (the “Retreat”).
By submitting the Happy Camp Italy application form, you acknowledge that you have read and understood this Privacy Policy and consent to the data practices described herein.
2. Who We Are
Operator: Katie Wee (katiewee.com)
Marketing & CRM management: Billy Wonka Music (billywonkamusic.com), acting as a service provider to the Retreat.
Contact email: hello@katiewee.com
Billy Wonka Music processes your data solely on behalf of and under the direction of Katie Wee and has no independent right to use your information for its own purposes.
3. Information We Collect
When you complete the Happy Camp Italy application form, we collect the following information:
3.1 Information You Provide Directly
Full name
Email address
Phone number
Application responses (e.g., your goals, relevant experience, availability, and any other questions included in the form)
Room preference and accommodation details
3.2 Information Collected Automatically
When you visit our web pages, certain technical information may be collected automatically through tools such as the Meta Pixel and server-side tracking:
IP address
Browser type and operating system
Pages visited and time spent on site
Referring URL
Conversion events (e.g., form submission, appointment booking, deposit payment)
This technical data is used to measure advertising effectiveness and improve our marketing. It is subject to Meta’s own Privacy Policy at facebook.com/privacy/policy.
4. How We Use Your Information
We use the information you provide for the following purposes:
To review your application and determine eligibility for the Retreat
To contact you by email or phone to discuss your application, answer questions, and schedule a discovery call
To send you information about Happy Camp Italy, including logistics, pricing, and next steps
To process your registration and deposit payment if you are accepted
To send you pre-Retreat preparation materials, communications, and updates
To manage your contact record in our customer relationship management (CRM) platform (GoHighLevel)
To measure and optimize our Meta advertising campaigns
To comply with legal obligations
5. Your Consent to Be Contacted
By submitting the application form, you expressly consent to be contacted by us via:
Email — including application updates, scheduling, retreat information, and follow-up communications
Phone or text message (SMS) — to discuss your application or schedule a call
You may opt out of marketing communications at any time by replying STOP to any text message, clicking the unsubscribe link in any email, or contacting us directly at hello@katiewee.com. Opting out of marketing communications will not affect transactional messages related to an active booking.
6. How We Share Your Information
We do not sell your personal information. We share your information only in the following limited circumstances:
6.1 Service Providers
We share your information with third-party service providers who assist us in operating our business. These providers are contractually obligated to protect your data and may only use it to provide services on our behalf:
GoHighLevel — CRM, form hosting, email and SMS automation (gohighlevel.com)
Meta Platforms — advertising platform and conversion tracking (meta.com)
Calendly — discovery call scheduling (calendly.com)
Stripe — payment processing for deposit and retreat fees (stripe.com)
Zapier — workflow automation connecting Calendly to our CRM (zapier.com)
6.2 Legal Requirements
We may disclose your information if required to do so by law, regulation, or valid legal process, or to protect the rights, safety, or property of our business or others.
6.3 Business Transfers
In the event of a merger, acquisition, or transfer of business assets, your information may be transferred to a successor entity, who will be bound by this Privacy Policy.
7. Data Retention
We retain your personal information for as long as necessary to fulfill the purposes described in this Policy, including:
Application data: retained for up to 24 months from the date of your initial application
Booking and payment data: retained for a minimum of 7 years in accordance with applicable tax and financial record-keeping requirements
Marketing data: retained until you opt out, after which it will be removed from active marketing lists within 30 days
You may request deletion of your data at any time (see Section 9).
8. Data Security
We implement reasonable technical and organizational measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction. These measures include encrypted data transmission (HTTPS), access controls on CRM data, and server-side conversion tracking to minimize unencrypted browser-level data exposure.
No method of transmission over the internet or electronic storage is completely secure. While we strive to protect your information, we cannot guarantee absolute security.
9. Your Privacy Rights
Depending on your country or state of residence, you may have the following rights with respect to your personal information:
9.1 Rights for Residents of the United States
If you are located in California, you may have rights under the California Consumer Privacy Act (CCPA), including the right to know what personal information we collect, the right to request deletion, and the right to opt out of the sale of personal information (we do not sell personal information).
9.2 Rights for Residents of the United Kingdom & European Union
If you are located in the UK or EU, you may have rights under the UK GDPR or EU GDPR, including:
Right of access — to request a copy of the personal data we hold about you
Right to rectification — to correct inaccurate or incomplete data
Right to erasure — to request deletion of your data in certain circumstances
Right to restrict processing
Right to data portability
Right to object to processing based on legitimate interests
To exercise any of these rights, please contact us at hello@katiewee.com. We will respond to verifiable requests within 30 days.
9.3 All Users
Regardless of your location, you may at any time:
Unsubscribe from email marketing
Opt out of SMS communications
Request that we update or correct your contact information
Request deletion of your application data if you have not completed a booking
10. International Data Transfers
Happy Camp Italy is an international event, and our service providers operate in the United States. If you are located in the UK, EU, Canada, or Australia, your personal information may be transferred to and processed in the United States, which may have different data protection laws than your country of residence.
By submitting the application form, you consent to this transfer. We take steps to ensure that such transfers are conducted in accordance with applicable law and that your data remains protected.
11. Children’s Privacy
Happy Camp Italy is intended for adults aged 18 and older. We do not knowingly collect personal information from individuals under the age of 18. If we become aware that we have inadvertently collected personal information from a minor, we will delete it promptly.
12. Updates to This Policy
We may update this Privacy Policy from time to time. When we do, we will revise the Effective Date at the top of this document. If changes are material, we will notify you by email or by posting a prominent notice on our website. Your continued engagement with us following notice of such changes constitutes your acceptance of the updated Policy.
13. Contact Us
If you have any questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us:
Katie Wee
Happy Camp Italy — Sardinia 2026
This document is provided for informational purposes and does not constitute legal advice.